WAVERTON HOUSE (2)

UNAFFILIATED ONE DAY EVENT

inc.

THE COTSWOLD CUP QUALIFIER

1st & 2nd July 2023

WAVERTON HOUSE, SEZINCOTE, MORETON IN MARSH, GL56 9TB

By kind permission of Orlando and Clemmie Fraser

CLASSES AT 70cm, 80cm, 90cm & 100cm

BD Judges, BS standard SJ and professionally designed & built XC courses

Enter online at www.cotswoldcup.co.uk

Location: Waverton House, Sezincote, Moreton In Marsh, GL56 9TB

For queries contact: Amy 07900 994398 or info@cotswoldcup.co.uk

Entries open: 16th February 2023

Entries close: 24th March 2023 or when full

CLASS RUNNING ORDER WILL BE DEPENDENT ON NUMBER OF ENTRIES

Competitors will be required to print their own A4 size numbers prior to the event.

Class entry

Getting To Waverton House

Waverton House, Sezincote, Moreton In Marsh, GL56 9TB

Terms & Conditions

CLASS RUNNING ORDER WILL BE DEPENDENT ON NUMBER OF ENTRIES

Competitors will be required to print their own A4 size numbers prior to the event.

No start fees payable.

All competitors must be 10 years of age or over on the date of the competition – see terms and conditions for full rules.

Entries: Online at www.cotswoldcup.co.uk

All entries are subject to a non-refundable booking fee as stated above.

Entries open 16th Feb 2023 and will close 24th March 2023 or when full.

Start fee: As per 2022 – the start fee is incorporated into entry fee.

Late entries may be accepted online if classes are not full at a cost of an additional £5.00.

Volunteer: If you can provide a volunteer for either day of the event this would be hugely appreciated. Thank you!!

Body Protectors:  Note these are compulsory for the Cross Country phase and strongly recommended for Show Jumping. Body Protectors should be worn under an air jacket if a competitor chooses to wear one.

Course Walking:  The course will be ready for walking from 3pm on Thursday 6th April 2023.

Bad Weather:  Please contact the Organiser to check if the event is going ahead.

07900 994398 / 07770 594303

Number Bibs: These are NOT provided. A4 paper inserts to be printed at home ahead of the competition.

Start Times:  Times will be available from Wednesday 5th April 2023 after 6pm at www.cotswoldcup.co.uk

Prizes and Rosettes: Prizes can be collected at the event. Results will be issued online following completion of the competition www.eventingscores.com Any queries should be raised as soon as possible. Rosettes will be awarded to 8th place. Prize money will be paid by BACS within 7 days of completion of the competition on receipt of a completed prize money claim form. The cut-off date for returning prize money forms is 23rd April 2023. If your form is received after this date, you will not be paid your prize money.

Substitutions: If substituting either a horse or rider there is a £5 administration fee. Substituting a horse and rider combination in its entirety constitutes a new entry and a full entry fee must be paid.

Withdrawals:  Must be registered with the entry’s secretary in writing via email or text message to 07900 994398. Phone calls and social media messages will not be accepted as a formal withdrawal. You must notify the on-site secretary if you wish to withdraw during the event.

Withdrawal Policy:

  1. Withdrawals for whatever reason prior to the closing date (24th March 2023) will receive a full refund minus a £10 administration fee.
  2. Withdrawals for whatever reason after the closing date (24th March 2023) and before 12 noon on 4th April 2023 will receive a full refund minus a £10 administration fee ONLY on receipt of a veterinary or doctor’s certificate that must be presented prior to the day of competition.
  3. Any withdrawal after noon on the 4th April 2023 will not be refunded unless we are able to replace the entry from the wait list. By this point we have allocated times for the event.

Volunteers: If you can provide a volunteer for either day of the event this would be hugely appreciated. Thank you!! Please email info@cotswoldcup.co.uk.

Course Walking: The course will be ready for walking from 3pm on Thursday 6th April 2023.

Start Times: Times will be available from Wednesday 5th April 2023 after 6pm at www.cotswoldcup.co.uk

Catering: Hot and Cold refreshments are available throughout the event.

Stabling: Is available by private arrangement at Waverton House – Please email info@cotswoldcup.co.uk to book.

General Terms and Conditions

  1. The horse trials will be run under national guidelines unless otherwise stated.
  2. It is compulsory that ALL riders wear hats/helmets up to British Standard Riding Hats confirming All VG1. These standards have changed for 2023 and the 1998 mark for PAS 015 and the 2001 SNELL is no longer compliant – (PAS 015 MUST NOW BE 2011 and SNELL MUST BE 2016.) All hats must carry a 2023 Cotswold Cup Tag/ 2023 PC or RC tag.
  3. Riding is a risk sport and it is compulsory that all riders wear a body protector to the latest BETA standards. You are not allowed to wear a BETA Level 3 body protector with a 2000 label. Air Jackets may be worn but in conjunction with a body protector.
  4. It is compulsory that every person entering the one day event under 18 years of age is accompanied by a responsible adult.
  5. Event stopwatches are permitted.
  6. If dogs must come they should remain on short leads at ALL times, however, we would prefer them to be left at home. Please take your dog poo home with you!
  7. Horseboxes must NOT be mucked out on site and anyone caught doing so will be fined.
  8. The Owner and Organiser of the event reserve the right to remove anyone from the event site at any time without giving a reason.
  9. There will be a doctor and paramedics on site.
  10. There will be a vet, horse ambulance and farrier on site.
  11. Horses must be at 4 years of age. Age will be calculated from the 1st January in the year in which it was foaled.
  12. The event may be cancelled without notice due to adverse weather. If there are doubts over the event running, you should contact the organiser. A £25 administration fee will be retained from entry fees in the event of cancellation.
  13. The event may be cancelled without notice due to further incidence of infectious disease. A £25 administration fee will be retained from entry fees in the event of cancellation. Unfortunately, we are unable to insure against infectious diseases in 2022.
  14. You accept our withdrawal and cancellation policies as stated on the schedule.
  15. Any complaints or queries must be given in writing to the secretary within 30 minutes of the scores being posted with a fee of £10 which will be refunded if the objection is upheld.
  16. The fall of a competitor in any phase of the event results in elimination. Any rider who falls must be checked by the doctor prior to leaving the site.
  17. Outside assistance is forbidden and will result in elimination.
  18. Anyone on the event site must expect to have their photograph taken and we reserve the right to publish suitable photographs along with names if relevant. If you do not wish for you photograph to be taken please inform the secretary.
  19.  Competitors must be at least 10 years old on the 01/01/2021. For competitors in the under 18’s sections, riders age will be taken as per the 01/01/2021
  20. Horses with affiliated points at novice or above cannot qualify for Cotswold Cup championships as per published rules on website.
  21. Covid guidelines must be adhered to and may be subject to change according to changing government guidelines.  Please read these and tick box on entry form.
  22. Please refer to www.cotswoldcup.co.uk for qualification rules for Cotswold Cup Championships
  23. Safe Guarding & Code of Conduct: We take this seriously at all Competitions. Please see our Policy available online.

Vaccinations:

All horses/ponies should have received a vaccination within 12 months of the date of the competition having already received their initial course of injections. There must be six clear days between the last vaccination and the date of the competition. Random checks will be taking place.

This policy is non-negotiable.

Horse Name:

All horses must be entered in their passport name.

Personal Injury and Insurance:

The event site owner nor organiser does not insure the rider, your horse, your tack or your equipment. You are strongly advised to have in place your own adequate insurance at all times

The venue, nor anyone included in the organisation of the event will not be held responsible for ANY accident, injury or loss to any person or their property however this may be caused.

Riding horses is a high-risk sport and riders taking part in this event acknowledge this and do so at their own risk and that the organisers and land owners will not be accountable or responsible for any loss, damage or injury to rider, horse or equipment however caused, including Covid-19

Health and Safety:

The organisers of this event have taken all reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and to prevent accidents occurring and must obey the rules and instructions of the organisers, stewards and officials.